Information for Job Applicants
Introductory Information
The selection of suitable job applicants cannot be done without processing personal data. We learn this information mainly directly from you by sharing it with us as part of the recruitment process, whether in an oral interview, CV or other documentation. In addition, we acquire and further process personal data obtained from persons who were listed as contacts in your references, from publicly available sources, which are public registers (e.g. insolvency register), always in accordance with legal requirements.
What personal data of yours and for what purpose do we process? What is the legal basis and duration of this processing?
If you are interested in working with us, we need to process the following personal data for this purpose:
- identification data: name, surname, title, date of birth and gender;
- contact data: personal data that you provide to us so we can communicate with you, in particular contact address, telephone number, email address;
- data related to work performance, which we understand in particular to be information about your education, completed training, integrity, health fitness, your previous experience and references.
In the process of recruiting new employees, we process personal data for various purposes and to varying extents. We process personal data on the basis of steps leading to the conclusion of a contract, on the basis of our legitimate interests and possibly also on the basis of your consent.
On the basis of steps leading to the conclusion of a contract, we process your identification and contact data, data related to work performance, for the purpose of evaluating job applicants and conducting the recruitment process. Specifically, so that we can invite you to interviews and communicate with you and so that we can assess from the provided materials your suitability for filling the vacant job position. For these purposes we process personal data for the duration of the recruitment process.
In some cases we process your personal data even after the recruitment process ends, even if you were unsuccessful, so that we can contact you again if the selected candidate fails to take up the position for any reason or terminates the employment relationship during the trial period. In such a case, we process your data on the basis of our legitimate interest for the duration of the trial period of the selected candidate, unless you give us consent for further processing in the applicant database.
On the basis of our legitimate interests, we process your identification and contact data, as well as data related to work performance for the purpose of protecting our legal claims. You have the right to object to such processing at any time, which can be asserted in the manner described in more detail below. For these purposes we process personal data for the duration of the statute of limitations (for a maximum of 10 years from the end of the recruitment process) of claims arising from or related to the recruitment process. If court, administrative or other proceedings are initiated, we process your personal data to the extent necessary for the entire duration of such proceedings.
In what form are my personal data processed?
We process your data in electronic and paper form.
Who can we provide your personal data to?
We manage your personal data within our organization, and we provide it to third parties as a rule with your consent. However, in some cases we are obliged to provide your personal data to other recipients even without your consent.
In some cases we are entitled to make your data available on the basis of law. In particular, this may involve providing your data to public administration bodies.
In some cases we also use external suppliers, particularly with regard to the technical support of our information system. During these activities, some of your personal data may be processed. External suppliers are in the position of so-called processors and have a written contract with us that obliges them to comply with strict principles in handling your data. In such a case, your consent is not required for the purposes of carrying out processing activities, as such processing is permitted directly by law. Please note that we select our suppliers according to strict criteria, so you need not worry about your data. Currently, the following categories of processors process your personal data: Archive services processor.
Your personal data is as a rule not transferred abroad. This can only happen exceptionally if you give consent or if it is provided for by law.
What rights do you have in relation to your personal data?
As a data subject, the legal order grants you a number of rights. As a job applicant, you have the following rights in relation to your personal data.
Right of access to personal data
You have the right to know what data is being processed about you, for what purpose, for how long, where we obtained this data, whether and to whom we provide it. At the same time, you have the right to be informed about other rights concerning this data. This document is intended in particular to serve your information, but we are ready to provide you with confirmation or clarification on any point of this information.
If you request it, we will provide you without undue delay with a copy of the personal data being processed. We are entitled to charge a reasonable fee for this copy, particularly if it is requested repeatedly, in connection with administrative costs. If you submit this request in electronic form, we will automatically assume that you are interested in receiving the information also in electronic form. However, you may also request a different method. Please note that the right to obtain a copy of the personal data processed cannot adversely affect the rights of other persons.
Right to rectification of personal data
If you find that the personal data we process about you is inaccurate or incomplete, you have the right to request that we complete or correct it without undue delay.
Right to restrict processing of personal data
This right allows you in certain cases to request that some of your personal data be marked and these data are no longer subject to further processing for a certain period. This is not the same as the right to erasure, as restriction of processing is not permanent. You have the right to request that we restrict the processing of your personal data in the event that:
- you dispute the accuracy of the data we process about you, and for the time necessary for their accuracy to be verified,
- processing is without legal basis (e.g. beyond the scope of data we are entitled to process), but instead of erasure you prefer restriction of processing, for example because you expect that we will receive this data from you in the future anyway,
- we no longer need to process your personal data, but you require it for the determination, exercise or defense of your legal claims,
- you lodge an objection to processing (see the next point in the information for this right).
If processing is restricted, data may only be processed with your consent, or for the purpose of determining, exercising or defending legal claims, for the purpose of protecting the rights of another person, whether natural or legal, or for reasons of important public interest.
Right to object to processing of personal data
You can exercise the right to object to processing of personal data only in a situation where we would process some of your personal data in the public interest or on the basis of our legitimate interest. If this is the case, we will continue to process your personal data only if we can demonstrate serious legitimate reasons for it (in particular if we need it for the determination, exercise or defense of our legal claims).
Right to lodge a complaint with the supervisory authority
The exercise of the rights mentioned so far does not affect your right to lodge a complaint with the Office for the Protection of Personal Data, through the contact details provided at the beginning of the document. Current information can be found directly on the website of the Office for the Protection of Personal Data (www.uoou.cz). You can file a complaint at any time when you have doubts about whether your personal data is being processed as it should be, i.e. unlawfully or in violation of legal regulations.
Right to erasure
In some cases you also have the right as a data subject to have your personal data erased. We generally proceed to erase your personal data when we no longer need it and have no legal reason to process it. Furthermore, we will erase your data if it was processed on the basis of consent and this consent was withdrawn.
Please note that even if it is one of the reasons for erasure, it does not mean that we will immediately delete all your personal data. This is because this right does not apply if the processing of personal data is still necessary to fulfill our legal obligations, for purposes of archiving, scientific or historical research or for statistical purposes, or for the determination, exercise or defense of our legal claims.
Right to withdraw consent
If there are cases where your personal data is processed on the basis of consent, you also have the right to withdraw your consent at any time. However, withdrawal of consent will not affect any previous processing we carried out before its withdrawal.
How can individual rights be exercised?
In all matters related to the processing of your personal data, whether it is a query, exercise of rights, submission of a complaint or anything else, you can contact our data protection officer in the following ways:
- by post or in person at the address U Nemocnice 1, 128 00 Prague 2,
- by email at the email address poverenec@uhkt.cz,
We will handle your request without undue delay, but no later than one month. In exceptional cases, particularly due to the complexity of your request, we are entitled to extend this period by a further two months. We will of course inform you of any such possible extension and its justification.