Information for interns
Introductory Information
As part of providing healthcare services, interns also work at our facility. These may be interns who come to us for practical training as part of their secondary or higher education, or interns who work with us as part of their certification training. If you are our intern or would like to become one, we will need to process some of your personal data. These data are fundamentally obtained directly from you or from the organization that arranges your internship.
What personal data do we process and for what purpose? And what is the legal basis for this processing?
In order to carry out an internship at our healthcare facility, we need to process the following data about you:
- identification data: name, surname, title, date of birth and gender;
- contact data: personal data that you provide to us so that we can communicate with you, in particular contact address, telephone number, email address;
- data related to the performance of the internship, which we understand to mean, in particular, information about your education, integrity, health fitness, completed training, and your previous experience.
The scope of processed data will always be adapted to the type of internship you perform with us. Your personal data are always processed to the extent necessary, based on steps leading to the conclusion of an internship agreement and the subsequent performance of this agreement. The period for which we process your data for the purposes of providing education is also determined by the length of your internship.
Based on our legitimate interests, we process your identification and contact data, as well as data related to the performance of the internship, also for the purpose of protecting our legal claims. You have the right to object to such processing at any time, which can be exercised in the manner described in more detail below. For these purposes, we process personal data for the duration of the statute of limitations (lasting a maximum of 10 years from the end of the internship) of claims arising from or related to your internship. In the event that legal, administrative or other proceedings are initiated, we process your personal data to the extent necessary throughout the duration of such proceedings.
In what form is my personal data processed?
We process your data in both electronic and paper form.
Who can we provide your personal data to?
We manage your personal data within our organization, and we fundamentally disclose it to third parties only with your consent. However, in some cases we are obliged to provide your personal data to other recipients even without your consent.
In some cases, we are authorized to further disclose your data on the basis of law. In particular, this may involve disclosure of your data to state administration bodies.
In some cases, we also use external suppliers, especially regarding technical support for our information system. During these activities, some of your personal data may be processed. External suppliers are in the position of so-called processors and have entered into a written agreement with us that obligates them to comply with strict principles when handling your data. In such a case, your consent is not required for the purposes of performing processing activities, as such processing is enabled directly by legal regulation. Please note that we select our suppliers according to strict criteria, so you need not worry about your data. Currently, the following categories of processors process your personal data: Archive services processor.
We fundamentally do not transfer your personal data abroad. This can only happen exceptionally if you give your consent or if it is prescribed by law.
What rights do you have regarding your personal data?
As a data subject, the legal order grants you a range of rights. As an intern, you have the following rights regarding your personal data.
Right of access to personal data
You naturally have the right to know what data is being processed about you, for what purpose, for how long, where we obtained this data, whether and to whom we disclose it. At the same time, you have the right to be informed of other rights concerning this data. This document is primarily intended to inform you of this; however, we are prepared to provide you with confirmation or clarification on any point of this information.
If you request it, we will provide you with a copy of the processed personal data without undue delay. We are entitled to charge a reasonable fee for this copy, particularly if it is requested repeatedly, in connection with administrative costs. If you submit this request in electronic form, we will automatically assume that you are interested in receiving the information also in electronic form. However, you have the option to request another method. Please note that the right to obtain a copy of processed personal data must not be adversely affected by the rights of other persons.
Right to rectification of personal data
If you find that the personal data we process about you are inaccurate or incomplete, you have the right to request that we supplement or correct them without undue delay.
Right to restrict processing of personal data
This right enables you in certain cases to request that some of your personal data be marked and not be subject to further processing for a certain period of time. This is not the same as the right to erasure, as restriction of processing is not permanent. You have the right to request that we restrict the processing of your personal data if:
- you dispute the accuracy of the data we process about you for the time necessary to verify their accuracy,
- the processing is without a legal basis (for example, beyond the scope of data we are authorized to process), but instead of erasure you prefer to restrict processing, for example because you expect to provide us with this data in the future,
- we no longer need to process your personal data, but you require it to establish, exercise or defend your legal claims,
- you lodge an objection to processing (see the next point of this notice for this right).
If processing is restricted, data may only be processed with your consent or for the purpose of establishing, exercising or defending legal claims, for the purpose of protecting the rights of another person, whether natural or legal, or for reasons of important public interest.
Right to object to the processing of personal data
You can exercise the right to object to the processing of personal data only in a situation where we process some of your personal data in the public interest or based on our legitimate interest. If this occurs, we will only continue to process your personal data if we demonstrate serious legitimate reasons for doing so (in particular, if we need them to establish, exercise or defend our legal claims).
Right to lodge a complaint with the supervisory authority
The exercise of the rights listed so far does not in any way affect your right to lodge a complaint with the Office for the Protection of Personal Data, using the contact details provided at the beginning of the document. You will find current information directly on the website of the Office for the Protection of Personal Data (www.uoou.cz). You may lodge a complaint at any time when you have doubts about whether your personal data is being processed as it should be, i.e. unlawfully or in violation of legal regulations.
Right to erasure
In some cases, you as a data subject also have the right to have your personal data erased. We generally proceed to erase your personal data when we no longer need them and have no legal reason to process them. We will also erase your data if they were processed on the basis of consent and this consent was withdrawn.
Please note that even if it is one of the reasons for erasure, it does not mean that we will immediately delete all your personal data. This right does not apply if the processing of personal data is still necessary to fulfill our legal obligations, for purposes of archiving, scientific or historical research or for statistical purposes, or to establish, exercise or defend our legal claims.
Right to withdraw consent
If your personal data are processed on the basis of consent, you also have the right to withdraw your consent at any time. However, withdrawal of consent will not in any way affect the previous processing that we carried out before its withdrawal.
How can individual rights be exercised?
In all matters relating to the processing of your personal data, whether it is a query, exercise of rights, lodging a complaint or anything else, you can contact our Data Protection Officer in the following ways:
- by mail or in person at the address U Nemocnice 1, 128 00 Praha 2,
- by email at the email address poverenec@uhkt.cz,
We will process your request without undue delay, but no later than one month. In exceptional cases, particularly due to the complexity of your request, we are entitled to extend this deadline by a further two months. We will of course inform you of any such possible extension and its justification.